Automate Microsoft Teams Meeting Analysis with GPT-4.1, Outlook & Mem.ai
Automate Microsoft Teams meeting follow-ups with n8n and AI. This guide shows how to extract transcripts, generate smart summaries, and send action-ready emails, supporting single and multi-user setups with secure Microsoft 365 token management.
Microsoft Teams makes meeting recordings and transcripts easy to capture, but turning that raw data into actionable insight still takes time. This n8n workflow template automates the entire post-meeting pipeline:
Poll Microsoft Graph every five minutes for new Teams meetings that you organised.
Retrieve the transcript, even when the meeting was booked through Calendly/Cal.com or any other third-party tool and the transcript is hidden in SharePoint.
Feed the transcript to GPT-4.1 to produce:
A participant-aware summary
Strategic takeaways & decisions
Action items grouped by owner
Email you a beautifully formatted summary with a link to an interactive web-app.
In the web-app, you can:
Copy action items to your clipboard
Tell the AI to draft a follow-up email
Push the whole note into mem.ai (or any other knowledge store)
All data, including raw transcript, JSON insights and HTML, is upserted, into Postgres so it can be surfaced later.
The template ships in two flavours:
Single-user (Marketplace)
Multi-user (this article), which uses our MS-OAuth365 Token Manager so one workflow can run on behalf of everyone in your organisation.
